Food Vending – #ISSUTAH

Thank you for considering Import Spring Showoff as a new place for you to sell your food at. We’ve enjoyed inviting vendors to come to our show each year and hope to see many new/old faces return for years to come.

Please review the terms and agreement that was emailed, and contact us if there any questions. Once we have approved your vending station, we will contact you on where to pay for the vending fee.

WELCOME TO IMPORT SPRING SHOWOFF 2018!

ISS Food Vendor

If you are human, leave this field blank.

Company Info:

Vendor Name (Legal entity name) *

Business Entity Type (e.g., Corp., LLC, etc.) *

Company DBA (Leave blank if same)

Website

Example: www.myCompanyName.com

Food type (Burgers, rice bowls, smoothies, etc...)

First Name *

Last Name *

Title *

Phone Number *

Email Address *

UT State Tax ID # *

Address Line *

City *

State *

Postal Code *

EMERGENCY CONTACT INFO

First name

EMERGENCY CONTACT INFO

Last name

Title (owner, operator, etc..)

Title

Phone number

Email Address

EVENT LOCATION

EVENT DATE

VENDOR SETUP TIME

Event Run Time

Terms and Conditions

1) Vending area (food truck/booth) 
Vendor agrees to two 10’x10’ (or equivalent for food truck) booth size space for the distribution of food.  If additional space is required, please contact in advance to clarify the demand and size.  
 
Vendor is responsible for the disposal of any garbage that is left in reserved booth area including the disposal of grease/cooking materials; any items found that may appear to be garbage such as misc. papers, will be thrown away; failure to dispose of any disposable item(s) properly, may result in early termination from the event and jeopardize any invitations to ISS in the future. 
 
Vendor agrees to notify ISS in advance to make arrangements for helpers needed to setup or decorate vending station; automobiles or similar vehicles that are part of vending configuration need to be clarified; failing to do so will default a denied entry to ISS including oversized vehicles that may require special provision, if this includes you, please notify us in advance to make accommodations; 
 
Vendor takes full responsibility of any items left unattended within vending space; ISS and its staff do not cover items that may be stolen or damaged from a 3rd party; Vendor assumes responsibility for all fixtures they display. 
 
Vendor agrees to remain open during operating times of ISS. If early closure is needed, they will need to make special arrangements in advance with ISS staff. 
 
Vendor agrees to be respectful to staff and others around; ISS will do their best to manage any crowd control around your vending station but will not be able to manage wait lines. 
 
Vendor will need to provide their own electricity and/or or facility needs. It is assumed most of these will be taken care of on their own. If there are any special cases, they will need to contact ISS staff for special arrangements in advance; Special requests can or may be denied and does not guarantee approval varying on the type of request. 
 
2) Financial Transactions 
Vendor agrees to be accountable for the collection and reporting of sales tax; ISS does not keep records of sales transactions with customers that have purchased 3rd party items from any vendor; ISS will only keep record of financial transactions that are directly related to forms, permits, or contracts filed for vending; ISS will not refund any items sold to customers and will refer any transaction history to the vendor in question.  
 
3) Licensing and Insurance 
Vendor agrees to allow ISS to handle paperwork for special event permit application to West Valley City; ISS will cover your Special event permit fee through West Valley for you ($20 savings). Vendor is also responsible for obtaining the proper license(s):       
 
A) Mobile food business (may not apply):   
i) Utah code: 5.69.030 and 21A36.160 

ii) Business License Utah code: 10-1-203  
iii) Food Permit Utah Code: 392.103.5  
iv) Any other required health licenses  
 
Vendor agrees to obtain a Special Event Tax ID through the state of Utah for any debit or credit transactions; Licensing is obtained by contacting the Special Events Unit in the Salt Lake Office at (801) 297-6303 or at 1-800-662-4335, ext. 6303. The Special Events Unit may issue temporary licenses for a period ranging from one day to six months. 
 
Vendor agrees to carry and provide proof of Comprehensive, General and Contractual liability insurance; proof of State Worker's Compensation and Employers' Liability coverage must be provided when requested.  
 
Vendor agrees to add additional insured as listed below:  
• Diamond Creations, Inc. 
• Diamond Concession of UT, Inc. 
• Centennial Management Group 

4) Exceptions & Exclusions 
Vendor agrees to a non-refundable set amount booth price; Exception might include fire damage to company, military leave, or something similar that directly stops vendor from coming to ISS.  If you are not sure, contact us at ImportSpringShowoff@gmail.com  

ISS and its PARTIES will adhere in working with all vendors equally. ISS reserves the right to deny any request that is out of scope in supporting a vendor for any food promotion. Exceptions may include items of similar nature where Company A has the same item as Company B.  However, no direct reflection to show where one company is better or worse than another will ever be displayed.  
 
Vendor agrees to any exclusions or provisions that are specific to them as a vendor; not 2 vendors are unique and will vary on setup, demand, and promotion at ISS.  
 
Vendor agrees to sell food items during ISS but does not guarantee vendor of promotional items, discounts, and/or new clientele from vending items on sale. 
 
5) Promotional Media 
Vendor agrees that any form of media may be used to promote the vendors food across social media outlets (Instagram, Facebook, Twitter, etc…). If no social media or website exists, we ask that you send us photos of your vending station for promotion. 
 
Vendor agrees that their logo and/or business name may or may not show up in 3rd party photos/videos, or other 3rd party media service; ISS takes no control of how 3rd party will manage or represent the vendor before/during/after ISS;  
 
Vendor agrees to allow ISS to delete, modify, or adjust any comments left by 3rd party through social media without approval. ISS reserves the right to not display any promotional media that directly tarnishes a competitor of similar interest.

TERMINATION RULES

ALL vendor contracts will auto-terminate on June, 2 @ 8PM. 
 
Any rules broken: NO refund, NO promotion, NO future invitations, LOSS of vendor booth, and NO media support.   
 
Vendor agrees to dates of contract based upon requested date, signed and returned document, and default termination once term has expired; contract does not auto-renewal to future ISS events; Vendor term does not include 3rd parties that are tied to main company unless DBA; separate vendor requests must be filled out per company that are requesting vendor support to ISS, if any are broken, vendor will default terminate.  
 
Vendor agrees that any negative remarks left before the start of ISS will constitute in default termination of any agreement.  
 
Vendor agrees to be in good standing with the community.  Any new hostile movement or food sales that directly display a negative characteristic, will jeopardize and/or default terminate contract;  ISS will do an investigation before making a decision and does not take sides between companies.  Exception:  2 vendors, whom are competitors, display any type of negative reflection upon themselves or others (customers), will both default terminate and be denied future invitations to ISS.  
 
 ISS and its PARTIES associated will not tarnish or hurt a vendor’s name publicly under the ISS name. Any record or problem discussed will be kept private between ISS and the vendor.

AGREEMENT

I hereby agree to the following terms and conditions for Import Spring Showoff during hours of operation TBA on date: June 2, 2018.  I understand that I must be early to setup my vending station between the hrs. TBA.  I also understand this application does not guarantee the reservation of a reserved vending station until contract has been reviewed, payment made, signed and returned to ISS for filing.

If you agree to these terms and conditions, sign below.

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